Zoom Meeting
Meeting ID: 857 5349 8607
Passcode: 954346
Documents: Zoom Meeting Link

AGENDA ITEMS

1. Call to Order
2. Approval of Minutes
3. Old Business
   1. Turkey Giveaway (November 16, 2024)
      1. The event was a success, with 50 turkeys purchased by Tracy Cole and distributed to residents by our committee. Thanks to the Berkeley Fire Department for helping us unload the vehicles, they placed turkeys in the coolers, broke down the boxes, and took the trash out with them!
      2. Additional items included gourd birdfeeders with birdseed, candy for children, fresh vegetables, herbs (sage, thyme, and rosemary), and Danish cookies for the first 20 attendees.
      3. Ron Brown from the 504 Ferguson Garden donated fresh vegetables, herbs, and birdfeeders.
      4. Recipient names, along with their children’s names and ages, were collected for the upcoming toy giveaway on December 21, 2024.
4. New Business
   1. Vendor Event (December 6, 2024):
      Details:
      • Setup: 3:00–4:00 PM | Event: 4:00–8:00 PM | Breakdown: 8:00–9:00 PM.
      • Six vendors have registered as of November 25, 2024.
      Assistance Needed:
      • Advertising to boost attendance.
      • Volunteers to help with setup, cleanup (trash removal), and breakdown.
      • Proceeds: All funds will support purchasing toys for the Christmas Toy Giveaway.
      • Christmas Toy Giveaway (December 21, 2024):
      Preparation:
      • Toys from Toys for Tots will be picked up by Tracy Cole and Andrew Gui on December 9, 2024, and stored at City Hall.
      • Toys will be delivered to the Civic Center on December 20, 2024.
      • Committee members are asked to wrap two empty boxes as props for Santa photos.
      • A throne chair for Santa will be rented within a $300 budget; the vendor must handle delivery and pickup.
      Event Details:
      • Time: Sat, December 21, 2024 from 1:00–4:00 PM (or until all toys are distributed).
      • Toys will be organized by age groups: 0–5, 6–8, and 9–12 years.
      • Tickets will be issued to parents for toy collection.
      • Children from Berkeley Elementary, Holman Elementary, and Johnson Wabash are eligible, including Ferguson residents attending Johnson Wabash.
      • A live RSVP link will collect parents' names, emails, and their children’s names, ages, and genders (first 200 RSVPs only).
      Committee Roles:
      • Committee members are strongly encouraged to participate in this event. Due to the volume of people that will be attending, we need all hands- on deck for this day. If you cannot attend, please be respectful and courteous to inform the committee in advance if you are unable to make it.
      • On December 15, 2024, is the deadline for all RSVPs to be in for the school district.
      • On December 18, 2024, is DEADLINE for committee members to have their families' names submitted. Each member is allowed five names to be turned in. THERE WILL NOT BE ANY ACCEPTIONS! LIST WILL BE CLOSED ON DECEMBER 18, 2024!
      • Crowd management, toy distribution, decorating the Civic Center, and setup/breakdown.
      • Councilwoman Brenda Williams has secured Santa Claus; Meko has been asked to create a backdrop for photos.
      Suggestions Needed:
      • Room setup for smooth check-in, toy distribution, and flow.
      • Roles for a community reporter offering assistance.
      Additional Notes:
      • Eric Dillon, a videographer, may record the event if his schedule allows him to be present.
      • A follow-up meeting or follow-up group text will address the final details and ensure the timely execution of all events.
      
      
5. Comments/Concerns
6. Adjournment

The City of Berkeley encourages the participation of disabled individuals in services, activities, and programs provided by the City.